Privacy Policy

Marine Science Recruitment Agency Ltd.

As part of our recruitment process, we collect and process personal data. This privacy notice explains how we collect and use personal information about you during the recruitment process and how it meets our data protection obligations.

This privacy notice is for information only and is not a contractual agreement.

What Personal Data Do We Collect?

  • Name, address, and contact details (email, phone number, date of birth, and gender)
  • Qualifications, experience, skills, and employment history
  • Details of your current position, benefits, and pay level
  • Information about any health condition or disability requiring reasonable adjustments
  • Right to work documentation (UK or internationally)
  • Information about your criminal record
  • Equal opportunity data (race, ethnicity, religious beliefs, sexual orientation, political opinions)

How Do We Collect Your Personal Information?

  • From you: CV, cover letter, emails, interview responses, and ID documents
  • Other recruitment agencies
  • Employment background checks
  • Credit reference agencies
  • Your referees (only once a job offer is made)

Why Do We Process Your Personal Data?

We rely on the legal basis of consent to process your data. We also process data to meet legal and contractual obligations, including:

  • Pre-contractual requirements: For taking steps before and upon entering into a contract
  • Legal compliance: Verifying your right to work
  • Legitimate interests: Managing recruitment and defending legal claims
  • Health information: Making reasonable adjustments
  • Equal opportunities monitoring: Collected separately and anonymised
  • Criminal record checks: With your consent via a third party

We will only use your data for the recruitment process for which you applied.

Who Has Access To Your Data?

Internal access: Only recruitment personnel.

External access: May include recruiters, agents, interviewers, hiring managers, and IT staff (as needed).

If you’re offered a job, data may also be shared with:

  • Background check providers
  • Credit reference agencies
  • Former employers (references)

All third parties must follow our security protocols or obtain your consent if outside the UK/EU.

How Do We Protect Your Data?

We safeguard your data against unauthorized access, loss, and misuse. In case of a breach, you and relevant authorities will be notified if legally required.

International Transfers Of Personal Information

Your data may be stored outside the EEA with your consent, and only where protection aligns with this policy. Data will be anonymised when possible.

How Long Do We Keep Your Data?

  • If unsuccessful: Your data is stored for 12 months post-application.
  • If successful: Data is transferred to your personnel file (with different retention policies).
  • If we wish to retain your data longer, we will request your consent.

Third Party Privacy Practices

This policy does not apply to third-party platforms. We cannot control how others use your data, including current employers who may access our job boards.

What Are Your Rights?

  • Access – Request your data
  • Rectification – Fix incorrect/incomplete data
  • Erasure – Request deletion if no longer needed
  • Objection – Object to processing based on legitimate interest
  • Restriction – Pause processing if data is contested

Contact our Data Protection Officer to exercise these rights. You can also file a complaint with the ICO if needed.

What If You Do Not Provide Personal Data?

You are not obligated to provide data, but we may not be able to process your application without it.

Changes To This Privacy Notice

We reserve the right to update this Privacy Notice at any time.